The Boeing Company Office Administrator - Mid-level in Huntsville, Alabama

The Boeing Company seeks an Office Administrator to join our Huntsville Weapon and Missile Systems organization in support of the National Team portfolio. This individual will report directly to the National Team Program Manager. In addition, this individual will support other executive and Business Operation program leadership. Expectations are that this individual will work within a team environment and perform the following duties:

Position Responsibilities:

  • Possesses outstanding communication and interpersonal (written and verbal) abilities as a communication focal with the MDA customers, National Team Company Leads and executives, and to our National Team leadership in a diverse forum.

  • Process incoming and outgoing communication and correspondence to ensure proper dissemination of information.

  • Prioritize and schedule management team time and availability for efficient use of time in order to meet execution expectations.

  • Set-up and utilization of video and other electronic collaboration technologies to enable team and program interaction.

  • Track and maintain program information relative to department and business operations.

  • Verbally communicate a wide variety of information to multiple audiences while coordinating with appropriate focal (Boeing, program and Government) to support the acquisition, execution and maintenance of scheduled resources through the creation, editing and maintenance of electronic and written communication(s).

  • Plan and coordinate logistics for team and executive level internal and external events while tracking and maintaining designated program space, conference room schedules enabling the availability and efficient use of program and Boeing resources.

  • Coordinate and process domestic and international business travel arrangements while monitoring designated business traveler logistics.

  • Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards.

  • Collect and compile data to provide visibility of status for traveler review and signature.

  • Within the program operations environment, “build” program level briefings through the usage of Microsoft Office products.

  • Order and maintain office and program supplies.

  • Plan and implement logistics for executive level internal and external events.

  • Provide guidance for less experienced Boeing and program employees and peers. Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

    This position requires an active Secret U.S. Security Clearance. (A U.S. Security Clearance that has been active in the past 24 months is considered active.) Basic Qualifications (Required Skills/Experience):

  • More than 3 years of experience as an Office Administrator.

  • Experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word).

  • More than 3 years of experience making domestic and/or international travel arrangements and generating expense reports.

  • More than 3 years of experience in managing executive schedules and calendars.

  • Experience organizing, facilitating and executing large meetings or events.

  • Experience working with sensitive information and safeguarding confidential information. Preferred Qualifications (Desired Skills/Experience):

  • Preferred candidate must hold a current Secret Clearance or higher. Equivalent clearances or investigation types are (Current Top Secret, Q or L Clearances, Single Scope Background Investigation (SSBI) granted within the last 5 years, or National Agency Check with Local Agency Check and Credit Check (NACLC) granted within the last 10 years). Also, if your equivalent clearance has not been administratively terminated for two years or if you held an equivalent clearance within the last two years, your clearance is considered current. Typical Education/Experience: High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience.

Job Office Administrator

Organization: National Team

Title: Office Administrator - Mid-level

Location: Alabama-Huntsville

Requisition ID: 1800041515